1. NAME
This Society shall be known as “HP Alumni” (hereinafter referred to as the “HP Alumni”).
2. PLACE OF BUSINESS
The Society’s place of business shall be at 12 Purvis Street, #02-88, Singapore 188591
or such other address as may subsequently be decided upon by the Executive Committee and
approved by the Registrar of Societies. The Alumni shall carry out its activities only in places and premises that have the prior
written approval from the relevant authorities, where necessary.
3. OBJECTS
The Alumni’s objects are:
to provide members with opportunities for social interaction, networking and recreation;
to promote mutual support and collaboration between members in areas of mutual interest;
to keep the members informed of the latest developments in Singapore’s economy and business environment in the world,
which are not proprietary or confidential in nature;
to organize and present developmental, educational, cultural, recreational and social programs as determined by the Alumni;
and to offer opportunities to contribute as a group to the improvement of Singapore’s social health and economic development
by participating in philanthropic and education programs at all levels.
In furtherance of the above objects, the Alumni may do all such things that are conducive or incidental to attain the above
objects which are consistent with a non-profit making organization.
4. MEMBERSHIP
Membership is open to:
any former employee of Hewlett-Packard Company (a company incorporated under the laws of Delaware) or its subsidiaries
or related companies (as defined under Sections 5 and 6 of the Companies Act Cap. 50) (collectively referred to as “HP”),
whose duration of employment with HP was for a period of at least two (2) years;
any person seconded to work at HP for a continuous period of at least five (5) years but who is currently not working at or
seconded to HP; and individuals who can help the Alumni achieve its objectives; and
entities which have business dealings and good relationship with HP, and which are of good standing in the business
environment.
There shall be six (6) types of memberships:
a. Founding Members
Founding Members must qualify for membership under either Role 4.1.1 or 4.1.2 and must have been part of the group which
started the Alumni. There shall not be more than one hundred (100) Founding Members in the Alumni.
b. Ordinary Members
Ordinary Members must qualify for membership under either Role 4.1.1 or 4.1.2
c. Life Members
An Ordinary Member may at any time become a Life Member on payment of all arrears of subscription and a one-time
subscription for Life Membership (being a sum fixed by the Executive Committee from time to time) provided always that the
Executive Committee may, in its absolute discretion, suspend the issuance of Life Memberships for such periods as it may
consider necessary.
d. Associate Members
Associate Membership is open to:-
spouses of Founding, Ordinary or Life Members; and
persons who do not meet the criteria of employment set out in Roles 4.1.1 and 4.1.2.
e. Corporate Members
Corporate Members are those which qualify under Role 4.1.4.
f. Honorary Members
Outstanding individuals who can help the Alumni to achieve its objectives may, at the discretion of the Executive Committee,
be invited to be Honorary Members.
5. APPLICATION FOR MEMBERSHIP
Applications for membership shall be submitted to the Secretary on the prescribed form.
The Executive Committee will decide on the application for membership.
In the event that any objection is raised by the members, the Executive Committee shall have the discretion in, and shall be
responsible for deciding on all applications for membership in the Alumni.
Soft copy of this Constitution shall be posted on the Alumni’s website, and made accessible for members to download at their
6. ENTRANCE FEES SUBSCRIPTIONS AND OTHER DUES
The entrance fee and annual subscription shall be determined by the General Meeting on recommendation from the Executive
Committee from time to time. The General Meeting may delegate to the Executive Committee the authority to determine the
entrance fee and annual subscription. The Executive Committee may declare a discount on any fees at such times as it deems
fit without having to refer the matter to the General Meeting, but any discount declared shall be applied to all members in the
same category.
The entrance fee and annual subscription shall be payable at the point of application for membership. The monies shall be
refunded to the applicant if the application is unsuccessful.
Annual subscriptions are payable in advance within the first month of each year. The Executive Committee may terminate a
member’s membership if the member shall fall into arrears with his subscriptions or other dues and shall fail to settle the
arrears or subscriptions within one (1) month of a notice from the Treasurer requiring him to do so.
The Executive Committee may in its discretion reinstate a member who has paid all arrears due and owing to the Alumni
and
furnished a satisfactory explanation for his/her default.
Additional funds required for special purposes may only be raised from members with the consent of the General Meeting.
7. GENERAL MEETINGS
a. The supreme authority of the Alumni shall be vested in the General Meeting of the members presided over by the President.
b. An Annual General Meeting shall be held in March every calendar year.
c. At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than
25% of the total voting membership or thirty (30) voting members, whichever is less, and may be called at any time in the
Executive Committee’s discretion. The notice in writing shall be given to the Secretary setting forth the business that is to be
The Extraordinary General Meeting shall be convened within two (2) months from receiving this request to convene the
Extraordinary General Meeting.
d. If the Executive Committee does not, within two (2) months after the date of the receipt of the written request, proceed to
convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene
the Extraordinary General Meeting by giving ten (10) days’ notice to voting members setting forth the business to be
transacted and simultaneously posting the agenda on the Alumni’s notice board.
e. At least two (2) weeks’ notice shall be given of an Annual General Meeting and at least ten (10) days’ notice shall be given of an
Extraordinary General Meeting. Notice of the meeting stating the date, time and place of meeting shall be sent by the
Secretary to all voting members. The particulars of the agenda shall be posted on the Alumni’s notice board four (4) days in
advance of the meeting.
f. Unless otherwise provided for in this Constitution, voting by proxy is allowed at all General Meetings provided always that the
proxy shall also be a member of the Alumni.
g. The following points shall be considered at each Annual General Meeting:
the previous financial year’s accounts and annual report of the Executive Committee; and
where applicable, the election of office-bearers and Honorary Auditors for the following term.
Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the
Secretary three (3) weeks before the meeting is due to be held.
At least 25% of the total voting membership or thirty (30) voting members, whichever is less, present at a General Meeting
shall form a quorum. Proxies shall not be constituted as part of the quorum.
In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an
hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but
they shall have no power to amend this Constitution.
Every matter submitted to an Annual General Meeting or Extraordinary General Meeting shall be decided by a simple majority
of votes of the members present at the meeting.
8. EXECUTIVE COMMITTEE
The administration of the Alumni shall be entrusted to an Executive Committee consisting of the following office bearers, each
to be elected at alternate Annual General Meetings:
– Chairman
– President
– Vice-President
– Secretary
– Treasurer
– Up to eight (8) Ordinary Committee Members
– Names for the above offices shall be proposed and seconded at the Annual General Meeting and election will follow on a simple
majority vote of the members. All office-bearers, except the Treasurer may be re-elected to the same or related post for a
consecutive term of office. The term of office of the Executive Committee is two (2) years.
– Election will be either by a show of hands or, subject to the agreement of the majority of the voting members present, by a
secret ballot. The candidate or candidates who shall receive the most votes for each position shall be declared elected. In the
event of a tie, a re-vote shall be taken and if it still results in a tie, lots shall be drawn to determine who shall be the
successful candidate unless the contesting candidate(s) withdraw in favour of one of themselves. If there are only sufficient
nominations for each position of the Committee, it shall be competent for the President to declare the election of the
member or members so nominated.
– An Executive Committee Meeting shall be held at least once every three (3) months after giving seven (7) days’ notice to
Executive Committee Members. The President may call an Executive Committee Meeting at any time by giving seven (7) days’
notice. At least half (1/2) of the Executive Committee Members must be present for its proceedings to be valid.
– The decision of the Executive Committee shall be determined by a simple majority of votes of the Executive Committee
Members present at the meeting.
– A resolution signed by a majority of the Executive Committee members for the time being shall be valid and effectual as if it
had been a resolution passed at an Executive Committee Meeting duly convened and held. For the purpose of this clause,
“signed” includes approval by facsimile transmission.
– Any member of the Executive Committee absenting himself from three (3) meetings consecutively without satisfactory
explanations shall be deemed to have withdrawn from the Executive Committee and a successor may be co-opted by the
Executive Committee to serve until the next Annual General Meeting. Any changes in the Executive Committee shall be notified
to the Registrar of Societies within two (2) weeks of the change.
– The duty of the Executive Committee is to organize and supervise the daily activities of the Alumni. The Executive Committee
may not act contrary to the expressed wishes of the General Meeting without prior reference to it and always remains
subordinate to the General Meetings.
– The Executive Committee has power to authorize the expenditure of a sum not exceeding S$100,000.00 per month from the
Alumni’s funds for the Alumni’s purposes.
9. DUTIES OF OFFICE-BEARERS
– The Chairman shall be provide the direction and guidance to the Executive Committee to facilitate the fulfillment of the
objects so set forth.
– The President shall chair all General and Executive Committee Meetings. He shall also represent the Alumni in its dealings with
outside persons.
– The Vice-President shall assist the President and deputize for him in his absence.
– The Secretary shall keep all records, except financial, of the Alumni and shall be responsible for their correctness. He will
keep minutes of all General and Executive Committee Meetings. He shall maintain an up-to-date Register of Members at all
– The Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Alumni and shall keep an account of all
monetary transactions and shall be responsible for their correctness. He is authorized to expend up to S$500.00 per month
for petty expenses on behalf of the Alumni. He will not keep more than S$500.00 in the form of cash and money in excess of
this will be deposited in a bank to be named by the Executive Committee. Any mandate given by the Alumni to any bank,
including the opening of accounts, withdrawals and issue of cheques will be signed by the Treasurer and either the President
or the Vice-President or the Secretary.
– Ordinary Committee Members shall assist in the general administration of the Alumni and perform duties assigned by the
Executive Committee from time to time.
10. FINANCIAL YEAR AND AUDIT
– Two (2) voting members, not being members of the Executive Committee, shall be elected as Honorary Auditors at each
Annual General Meeting and will hold office for a term of two (2) years only and shall not be re-elected for a consecutive term.
– They:
– will be required to audit each year’s accounts and present a report upon them to the Annual General Meeting.
– may be required by the President to audit the Alumni’s accounts for any period within their tenure of office at any date and
make a report to the Executive Committee.
– The financial year shall be from 1st January to 31st December.
11. TRUSTEES
– If the Alumni at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration
of trust.
– The trustees of the Alumni shall;
– not be more than four (4) and not less than two (2) in number;
– be elected by a General Meeting of members; and
– not affect any sale or mortgage of property without the prior approval of the General Meeting of members.
– The office of the trustee shall be vacated:
– if the trustee dies or becomes a lunatic or of unsound mind;
– if he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee;
– if he shall be an undischarged bankrupt or has made a composition or arrangement with creditors;
– if he submits notice of resignation from his trusteeship; or
– upon a majority of votes at a General Meeting.
– Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by
posting it on the Alumni’s notice board at least two (2) weeks before the General Meeting at which the proposal is to be
discussed. The result of such General Meeting shall then be notified to the Registrar of Societies.
– The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar
of Societies.
12. VISITORS AND GUESTS
Visitors and guests of a member may be admitted to the premises of the Alumni but shall not be entitled to the privileges
offered by the Alumni.
13. PROHIBITIONS
– Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private
Lotteries Act Cap. 250, is forbidden on the Alumni’s premises. The introduction of materials for gambling or drug taking and
of bad characters into the Alumni’s premises is prohibited.
– The funds of the Alumni shall not be used to pay the fines of members who have been convicted in a court of law.
– The Alumni shall not engage in any trade union activity as defined in any written law relating to trade unions for the time
being in force in Singapore.
– The Alumni shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to or any
arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any
discount, allowance or rebate relating to any goods or service which adversely affect consumer interests.
– The Alumni shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
– The Alumni shall not hold any lottery, whether confined to its members or not, in the name of the Alumni or its office-bearers,
Executive Committee or members unless with the prior approval of the relevant authorities.
– The Alumni shall not raise funds from the public for whatever purposes without the prior approval in writing of the Head,
Licensing Division, Singapore Police Force and/or other relevant authorities.
14. VALIDITY OF ACTS
All acts done by the Executive Committee, Trustees or Honorary Auditors shall notwithstanding that it be afterwards
discovered that there was some defect in the constitution of the Executive Committee or trust or in the election or
appointment of any Executive Committee member, Trustee or Honorary Auditor or that any person was disqualified from
holding office or was not entitled to vote, be as valid as if the Executive Committee or trust had been properly constituted
and as if every person had been duly elected or appointed or entitled to vote where appropriate, was qualified and had been
a Committee member, Trustee or Honorary Auditor.
15. INDEMNITY TO COMMITTEE MEMBERS AND TRUSTEES
Every Executive Committee member, Trustee and other officer of the Alumni shall be indemnified by the Alumni against any
liability in respect of losses, costs, charges, damages and expenses which might arise from or in the course of his duties, but
not against any such liability as by virtue of any role of law or the Societies Act Cap. 311, would attach to him in respect of
any negligence, default, breach of duty or breach of trust of which he might be guilty in relation to the Alumni. He shall,
however, be indemnified against any liability incurred by him in defending any proceedings, whatsoever, whether civil or
criminal, arising out of his duties in relation to the Society in which judgment is given in his favour or in which he is
16. AMENDMENTS TO CONSTITUTION
No alteration or addition/deletion to this Constitution shall be made except at a General Meeting and with the consent of two-
thirds of the voting members present at the General Meeting, and they shall not come into force without the prior sanction of
the Registrar of Societies.
17. INTERPRETATION
In the event of any question or matter pertaining to day-to-day administration, which is not expressly provided for in this
Constitution, the Executive Committee shall have power to use their own discretion. The decision of the Executive Committee
shall be final unless it is reversed at a General Meeting.
18. DISPUTES
In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General
Meeting held in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter
to a court of law for settlement.
19. DISSOLUTION
The Alumni shall not be dissolved, except with the consent of not less than three fifths (3/5) of the total voting membership of
the Alumni for the time being resident in Singapore expressed, either in person or by proxy, at a General Meeting convened
for the purpose.
In the event of the Alumni being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Alumni
shall be folly discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may
determine or donated to an approved charity or charities in Singapore.
A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.
20. RELATIONSHIP WITH HP
This Alumni is not directly or indirectly managed, or supported by HP. The Alumni shall not hold Hewlett-Packard Company or
any of its subsidiaries and affiliates liable for any activities conducted by the Alumni and in addition agree to indemnify and
keep indemnified Hewlett-Packard Company and any of its subsidiaries and affiliates from and against all costs, claims,
demands, liabilities, expenses, damages or losses (including without limitation consequential losses, loss of profit and loss of
reputation, and all interests, penalties and legal and other professional costs and expenses ) arising out of or in connection
with the activities of the Alumni.
This Alumni shall not represent itself as an agent, legal representative of Hewlett-Packard Company or any of its subsidiaries
and affiliates and is neither an agent, partner, joint venture or franchise of Hewlett-Packard Company or any of its
subsidiaries and affiliates.
The Alumni is not authorized to display any of Hewlett-Packard trademarks, logo types, trade names and insignia (“HP
Marks”). The Alumni will also not display any name or symbol in a way which may imply that the Alumni is an agency or branch
or in any way associated or connected with Hewlett-Packard Company or any of its subsidiaries and affiliates. The Alumni will
immediately discontinue any such display of a HP Mark, name or symbol used by the Alumni if so requested by Hewlett-
Packard Company or any of it subsidiaries and affiliates, and the Alumni will not attempt to register any of the HP Marks or
any part thereof (whether alone or in connection with the other letters or words) in any jurisdiction. The Alumni shall in each
of its publication and letters set-out the following disclaimer:-
“HP Alumni” is not directly or indirectly managed or supported by or connected with Hewlett-Packard Company, its
subsidiaries and affiliates.”
